Vaccine Ordering 101
The most important thing to remember is to have vaccines available and in your refrigerator so your patients don’t miss a dose. Below are guidelines to maximize your savings.
Set up your direct online accounts. This way you may order vaccines anytime without waiting on customer service hours and you may easily view past and future shipments. Also, Sanofi Pasteur’s Vaccineshoppe or VaxServe websites give you a 1% discount for ordering this way.
Make sure you’ve sent in your MPPG membership form or joined MPPG on-line. Contact us as soon as you’ve been issued your direct vaccine account numbers so we can inform the manufacturers of your status with our group. Wait for a confirmatory e-mail from us before placing orders. Usually, this only takes a day or two.
PLAN your orders so you don’t find yourself in a pinch. Schedule recurring reminders in your calendar. In general, have vaccines shipped earlier in the week so you’re stocked for Friday then Monday, Tuesday of following week. Inventory planning prevents any added overnight shipping expenses.
Adjust orders for heavier volume months, i.e., the summer months and requirements for back to school physicals. Regularly monitor inventory. Avoid over stocking to protect practice cash flow. PLAN around holidays, office delivery hours and take advantage of the occasional vaccine promotion.
ORDER MERCK VACCINES
Merck vaccines may be ordered either through Merck directly at (800) MerckRx, www.merckvaccines.com, or for an extra 1% discount, through one of Sanofi Pasteur’s sites www.vaccineshoppe.com or www.vaxserve.com. Either way, make sure your practice is linked to the Merck contract pricing. Pay all invoices on time for another 2% discount.
HPV – GARDASIL®9
Measles, Mumps, Rubella – MMR® II
Rotavirus – RotaTeq®
Hepatitis B – RecombivaxHB® (Ped & Adult) – temporarily unavailable
Hepatitis A – VAQTA® (Ped & Adult)
Shingles – ZOSTAVAX®
Varicella – VARIVAX®
Pneumonia – PNEUMOVAX 23®
SANOFI PASTEUR VACCINES
To open a direct account and order Sanofi Pasteur vaccines go to either 1-800-VACCINE or www.vaccineshoppe.com . Ordering on-line is preferred for the 1% discount.
Influenza Vaccines: Mark your calendar each year.
“Pre-booking” or reserving flu vaccine orders may be done as early as January each year but should be done before March 31st for fall shipments. Plan your order carefully to avoid large returns (aim for no more than 25% to be returned). Flu vaccine returns should be done before July. Check with Sanofi Pasteur for exact dates each season.
An important note about other manufacturers’ vaccines on Sanofi Pasteur’s website, www.vaccineshoppe.com: The best pricing on your contracted vaccines ordered through www.vaccineshoppe.com or www.vaxserve.com will be on the following vaccine brands: Sanofi Pasteur, and Merck.
Always plan to get vaccine bills paid on time, this gives you a 2% discount and keeps your practice in good standing with the manufacturers. Avoid credit hold, it results in vaccine shipments being held or delayed.
Stay loyal to the Merck and Sanofi Pasteur brands to earn loyalty payments at the end of the year.
Sanofi Pasteur Products
DTaP – DAPTACEL®
TdaP – Adacel®
DTaP~IPV/Hib – Pentacel®
DTap~IPV – Quadracel®
Meningitis A,C,Y,W135 – Menactra®
Inactivated Polio – IPOL®
Hib – ActHIB®
TB Mantoux skin test – TUBERSOL®
Fluzone® High-Dose Vaccine (IIV4 2020-2021 season)
Flublok® – Quadrivalent Vaccine (IIV4)
Fluzone® Quadrivalent Vaccine (IIV4)
Yellow Fever – YF VAX®
Typhoid – Typhim Vi®
Rabies IG – Imogam
Rabies vaccine – Imovax
Td – TENIVAC®
BCG Live (Intravesical) – TheraCys®
AstraZeneca manufactures the influenza vaccine FluMist® Quadrivalent (LAIV4). Flumist is only sells through distributors FFF Enterprises (800) 843-7477 and McKesson Medical Surgical (877) 625-4358. As with other influenza vaccines, FluMist® should be “Pre-Booked” to obtain early ordering discounts and potential shipping guarantees.
Pfizer manufacturers Prevnar®13 and Trumenba® (MenB) vaccine. Although there currently are no available discounts on Prevnar®, Pfizer gives MPPG members an outstanding price on Trumenba®. For best pricing, Pfizer vaccines should be ordered directly from Pfizer at (800) 666-7248, www.pfizerprime.com or through the local Pfizer Vaccine Representative.
Although customer service is helpful, request a visit from your local Professional Vaccine Representatives for Merck, Sanofi Pasteur & Pfizer. They are your key contacts with these companies and experts on their vaccines.
Occasionally there are additional discounts on top of our contract pricing which we send e-mails about so you can take advantage of promotions as much as possible. Conversely, we’ll also send e-mails if there are pricing increases so you can order vaccines before the date of the increase.
Other practices have shared that paying invoices with a credit card that gives cash back, points or miles has been advantageous. Evaluating credit cards that would be a good fit for your practice might be something worth looking into.
Return any unopened expired vaccine vials as soon as possible and no later than 1-year post expiry date to receive credit. Many vaccines are credited 100% of your purchase price.